Stadgar

Statutes of Studenter i Forskning (SiF) Stockholm

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§ 1 Name of the association Studenter i Forskning Stockholm

Registration number of the association 802531-5980

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§ 2 Purpose of the association

The purpose of the association is to promote and maintain the interest in research among students at Karolinska Institutet and the Medicinska Föreningen in Stockholm.

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The association shall fulfill its purpose by creating a contact network between researchers and students interested in research via a supervisor list, arranging research-related lectures, workshops and seminars for students and acting as a forum and platform for students and researchers via email, website and social media.

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§ 3 Regulations The student association is a non-profit association and its own legal entity, which has been linked to the Medicinska Föreningen (MF) in Stockholm by Medicinska Föreningen's General Council.

The student association's regulations are subordinate to the Medicinska Föreningen's statutes and uphold both its rights and obligations.

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§ 4 The Association's registered office

The association has its registered office at Medicinska Föreningen in Stockholm, Stockholm County.

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§ 5 Membership and membership fees

To become a member of Studenter i Forskning, you must be a member of Medicinska Föreningen. Membership and membership fees for the student union Studenter i Forskning are regulated by Medicinska Föreningen's statutes. However, the student union will itself manage a membership list for information mailings and the like, to which members of MF can register themselves. Members are entitled to waive participation in these mailings or similar activities, as well as membership in its entirety.

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§ 6 The Board

The board shall consist of a chairperson, vice chairperson and 5–11 members. The student union may appoint from within itself such other executives as the operation requires and delegate tasks to them.

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In the event of a resignation from the board where the work is deemed to be unable to continue, regardless of the number of members, special elections for the union association's board shall be announced and organised.

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§ 6.1 The union association's chairperson is responsible for:

a) to represent the union association before the Board and the General Council,

b) to bear financial responsibility for the union association's activities,

c) to lead the union association's work,

d) to call meetings with the union association,

e) to certify the union association's costs in accordance with the certification procedure.

§ 6.2 The union association's vice-chairperson is responsible for:

a) to assume the chairperson's responsibilities in the absence of the chairperson

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§ 7 Duties of the board

The board represents the union association, safeguards its interests and handles its affairs. The board decides on behalf of the union association unless otherwise stipulated. The board shall implement decisions made by the annual meeting, manage the union association's financial affairs and keep accounts, and submit an annual report to the annual meeting for the most recent financial year.

The board shall meet when the chairperson deems it necessary or if at least three board members request this.

The board shall have a quorum when at least half of the board is present. Board decisions shall be made by a simple majority. In the event of a tie, the opinion of the chairperson shall prevail.

The association's company shall be signed by the chairperson of the association and members appointed for this purpose, who may do so each separately.

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§ 8 Accounts

The financial year shall be the same as the operating year.

The board's annual report shall be submitted to the association's auditors no later than 4 weeks before the annual meeting.

The person appointed within the board of directors shall be financially responsible;

❖ together with the chairperson, have overall responsibility and control over the association's financial

position in relation to the budget

❖ manage the association's cash registers and payments to them and report them to the

treasurer

❖ be responsible for, prepare and submit to the treasurer a financial report after major events for reconciliation with the accounting.

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§ 9 Auditors

The board's administration shall be reviewed annually by two auditors appointed at the annual meeting. The auditors shall submit their audit report no later than two (2) weeks before the annual meeting. Auditors shall be appointed at the association's annual meeting.

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§ 10 Nomination Committee

The annual meeting shall appoint a nomination committee whose task is to produce proposals for positions of trust within the association for the annual meeting. The nomination committee may consist of a maximum of 5 people and shall submit proposals for board positions, auditors and nomination committee for the following financial year.

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§ 11 Annual Meeting

The ordinary annual meeting, which is the association's highest decision-making body, is held annually within the month of November at a time and place determined by the board. Written notice shall be sent to all members no later than four weeks before the ordinary annual meeting and no later than 14 days before the extraordinary annual meeting. Documents for the annual meeting shall be sent out in the notice and motions shall be received by the board no later than two weeks before the ordinary annual meeting and one week before the extraordinary annual meeting.

At the ordinary annual meeting, the following matters shall be dealt with:

• Election of chairperson and secretary for the meeting.

• Determination of the voting list for the meeting.

• Election of the minutes adjuster and vote teller.

• Question whether the meeting is considered