Statutes

Statutes Students in Research (SiF) Stockholm

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§ 1 Name of the association Students in Research Stockholm

Registration number of the association 802531-5980

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§ 2 Purpose of the association

The purpose of the association is to promote and maintain the interest in research among students at Karolinska Institutet and the Medical Association in Stockholm.

The association shall fulfill its purpose by creating a contact network between researchers and students interested in research via a list of administrators, arranging research-related lectures, workshops and seminars for students and acting as a forum and platform for students and researchers via email, website and social media.

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§ 3 Regulations The student association is a non-profit association and its own legal entity, which has been linked to the Medical Association (MF) in Stockholm by the Medical Association's General Council.

The student association's regulations are subordinate to the Medical Association's statutes and administrators and its rights and obligations.

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§ 4 The Association's seat

The Association has its seat at the Medical Association in Stockholm, Stockholm County.

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§ 5 Membership and membership fees

To become a member of Students in Research, you must be a member of the Medical Association. Membership and membership fees for the student union Students in Research are regulated by the Medical Association's statutes. However, the student union will itself manage a membership list for information mailings and the like, which your members of MF can register for themselves. Members are entitled to waive participation in these mailings or similar activities, as well as membership in its entirety.

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§ 6 The Board

The board shall consist of a chairman, vice chairman and 5–11 members. The student union may appoint from within itself such other executives as the operation requires and delegate tasks to them.

In the event of a resignation from the board where the work is deemed to be unable to continue, regardless of the number of members, special elections to the student union's board shall be announced and organized.

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§ 6.1 The chairman of the union association is responsible for:

a) representing the union association before the Board and the General Council,

b) being financially responsible for the union association's activities,

c) leading the union association's work,

d) calling meetings of the union association,

e) certifying the union association's expenses in accordance with the certification procedure.

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§ 6.2 The vice-chairman of the union association is responsible for:

a) taking over the chairman's responsibilities in his absence

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§ 7 Duties of the board

The board represents the union association, safeguards its interests and manages its affairs. The board makes decisions on behalf of the union association unless otherwise provided. The board shall implement decisions made by the annual meeting, manage the union association's financial affairs and keep accounts, and submit an annual report to the annual general meeting for the most recent financial year.

The board meets when the chairman deems it necessary or if at least three board members request this.

The board has a quorum when at least half of the board is present. Board decisions are made by a simple majority. In the event of a tie, the opinion supported by the chairman prevails.

The association's company is signed by the association's chairman and members appointed for this purpose, who can each do so separately.

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§ 8 Accounts

The financial year shall be the same as the operating year.

The board's annual report shall be submitted to the association's auditors no later than 4 weeks before the annual meeting.

The person appointed within the board of directors shall be financially responsible;

❖ together with the chairman, has overall responsibility and control over the association's financial

position in relation to the budget

❖ manages the association's cash registers and payments to them and reports them to the

treasurer

❖ is responsible for, preparing and submitting to the treasurer a financial report after major events for reconciliation with the accounting records.

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§ 9 Auditor

The board's administration shall be reviewed annually by two auditors appointed at the annual meeting. The auditors shall submit their audit report no later than two (2) weeks before the annual meeting. The auditor shall be appointed at the association's annual meeting.

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§ 10 Nomination Committee

The annual meeting shall appoint a nomination committee whose task is to produce proposals for positions of trust within the association for the annual meeting. The nomination committee may consist of a maximum of 5 people and shall submit proposals for board positions, auditors and nomination committee for the following financial year.

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§ 11 Annual Meeting

The Annual Meeting, which is the highest decision-making body of the association, is held annually within the month of November at a time and place determined by the board. Written notice shall be sent to all members no later than four weeks before the Annual Meeting and no later than 14 days before the Extraordinary Annual Meeting. Documents for the Annual Meeting shall be sent out in the notice and motions shall be received by the board no later than two weeks before the Annual Meeting and one week before the Extraordinary Annual Meeting.

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The following shall be dealt with at the Annual Meeting:

• Election of the Chairman and Secretary for the Meeting.

• Determination of the voting list for the Meeting.

• Election of the Minute Adjuster and Vote Teller.

• Question whether the Meeting is considered